PRIVACY NOTICE (KVKK / TRNC)

This notice explains how Turkish Cypriot Physiotherapists Association (KTFD), as data controller, processes your personal data through ktfdkongre2026.org in connection with the 5th National 1st International KTFD Congress (the “Congress”), in accordance with the Turkish Personal Data Protection Law No. 6698 (“KVKK”) and the TRNC Personal Data Protection Law No. 89/2007.

1. Data we process

• Identity: name, surname, title.
• Contact: email address, phone number, institution and address.
• Professional: institution, profession, student/membership status and supporting documents.
• Scientific content: abstracts, full texts, author and affiliation details, reviews.
• Financial: registration fees, payment receipts and invoice details.
• Transactions: registration, workshop and accommodation choices, contact form messages.
• Security: account details, login records, IP address and strictly necessary cookies.

2. Purposes

• Handling Congress registration, collecting fees and keeping accounting records,
• Abstract submission, peer review, preparing and publishing the scientific programme and abstract book,
• Organising workshops and accommodation,
• Issuing certificates of attendance,
• Sending Congress announcements and answering your questions,
• Creating user accounts, keeping the site secure and preventing abuse,
• Meeting legal obligations and requests from competent authorities.

3. Legal grounds and collection

Your data is collected electronically through the site's forms, email and Congress processes. It is processed under KVKK Art. 5/2 on the grounds of entering into or performing a contract (c), legal obligations (ç), establishing, exercising or defending a right (e), and legitimate interest (f) for site security and organising the Congress. Any other processing (for example using photos for promotion) requires your separate explicit consent.

4. Transfers

Within these purposes only, your data may be shared with the scientific committee and reviewers, the hotel for accommodation, banks for payments, service providers we use for email and hosting, and public authorities where legally required. Author names and affiliations of accepted abstracts are published in the scientific programme and abstract book.

The site and database are hosted in a data centre in Germany, so your data is transferred abroad. This transfer relies on the appropriate safeguards set out in KVKK Art. 9.

5. Retention

Data is kept for as long as the purpose requires and for the retention periods set by law, then deleted, destroyed or anonymised. Published abstract details form part of the scientific record and may remain published indefinitely.

6. Your rights

Under KVKK Art. 11 you may ask whether your data is processed and request information about it, learn the purpose and whether it is used accordingly, know the third parties it is transferred to, request correction, deletion or destruction and notification of these to recipients, object to adverse results of solely automated analysis, and claim compensation for damage caused by unlawful processing.

You can send requests, with information verifying your identity, to the Association using the address and email on the Contact page. Requests are answered free of charge within 30 days.